National Archives of Malawi
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Records Management Services
Records Management Services
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Management Services Unit is one of the most important components in the National
Archives of Malawi. It is responsible for the promotion of sound and
proper records
management programmes in the Government as well as private sectors. The Section has control
over the creation, maintenance and disposal of records. It is also
responsible for the establishment of standards for records
management in respect of creation, classification, maintenance, retrieval,
retirement and final disposal of semi-current records, and also promotes
the adoption of approved standards on records management by various
records creating agencies. Currently the Records Management Unit operates through three
Regional Centres, which are based in Zomba,
Lilongwe and Mzuzu.
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Records Transfers
and
Records Finding Aids
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To provide custodial services for
semi-current records whereby government records and those belonging to
private institutions and individuals are collected and transferred to the
National Archives, organized and stored in low-cost accommodation with
high-density steel shelving.
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Advantages of Transferring your Records to the National
Archives of Malawi
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| To provide reference services to
semi-current records. Depositing institutions are accorded reference
service to their records. No other person or institution is allowed access
unless there is consent by the depositing agency. |
Records Retention and Disposal Instructions
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To provide advisory services on proper
records management practices. There are various levels of advisory
services that are carried out by the Records Management Section. However
the main component of advisory services at the moment includes consultancy
and on-the-job coaching.
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To
conduct training for records management personnel and other
interested parties on the principles of proper records management
practices. There are three categories of training programme: -
a)
Two weeks Beginners
Course
b)
One week Refresher Course. The duration of one week also
applies to the records management workshops that the National Archives of
Malawi organizes from time to time.
c)
Four weeks Training of Trainers Programme.
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Specific
Records Retention and Disposal Instructions
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Carry out records inspection
programmes in various institutions to assess the condition and value
of records and provide on-the-job coaching with a view to promoting standards of proper records management
practices. |
Records Management
Policy Manual
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When records have been transferred to a
Records Centre, there are a number of processes that are carried out in order to
facilitate quick access and retrieval. Some of the records are eliminated
as soon as their value to the creating agencies has ceased while others
are kept for longer periods after which they are reviewed to determine
their retention value. Records of permanent value are transferred into
another section known as the Public Archives where they become open for
public consultation.
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| Home |
Disposal Schedules
(Common) |
Digital Files |
Mission |
Services |
Library |
Manuscripts |
Archives |
Training |
Contact Us |
|
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